Council Committee Diary: May 2022

Most council agenda items originate in one of council’s standing or ad hoc committees. You can learn more about council committees here and find meeting times and agendas here.

Following is an overview of council committee work from May:

  • ARPA Advisory Committee (ad hoc): Recommended using ARPA funds to fund study of sewer extension along N. Randolph Avenue and replacement of a Wastewater Collection Department service truck needed to pull lift-station pumps. Miscellaneous other requests from the fire department, street department, and wastewater system.
  • Finance Committee: Recommended funding Seneca Mall parking lot renovations, a pavilion for the Kump Education Center, and a new garbage truck. Also recommended approval of the FY 2023 budgets for the Elkins Fire Department, the Landfill Fund, and the Sanitation Fund. Considered bids for the city’s property and liability insurance policies.
  • Municipal Properties Committee: Identified a suitable site for placing a generator needed for the Tygart Hotel project. Considered but took no action on a proposed MOU with the Elkins Historic Landmarks Commission; discussed lease agreements with Darden House office tenants; recommended cooperation with the Randolph County Development Authority to arrange for the transfer of a road near Riverbend Park to the state highway system; recommended renewing the lease on the Fraternal Order of Police lodge; reviewed proposed designs of new “Welcome to Elkins” signs.
  • Organizational Audit Committee (ad hoc): Ad hoc committee formed to study and recommend changes to the city’s organizational structure. First meeting was May, when procedures and scope of work were discussed.
  • Personnel Committee: Recommended reclassification of a position in the Operations Department and reviewed services provided by AlignHR, the city’s human resources contractor.
  • Public Safety Committee: Recommended authorization to apply for a $950,000 grant from the U.S. Department of Justice Byrne Grant Program to fund purchase and installation of surveillance cameras throughout downtown Elkins; recommended authorization to apply to participate in the U.S. Department of Justice Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program.
  • Rules & Ordinances Committee: Worked on new laws concerning open containers, outdoor restaurant seating in city-owned rights-of-way, and deer population control.

Council Committee Diary: April 2022

Most council agenda items originate in one of council’s standing or ad hoc committees. You can learn more about council committees here and find meeting times and agendas here.

Following is an overview of council committee work from April:

  • Finance Committee: Recommended council approve various budget revisions and EFD’s request to apply for a grant.
  • Rules & Ordinances: Recommended council approve an ordinance, based on those of other West Virginia cities and prepared by the city attorney, regulating parking in alleys.
  • Public Safety Committee: Recommended council approve entering into an MOU with area law enforcement agencies concerning mutual aid
  • ARPA Advisory Committee (ad hoc): Authorized by council to make award decisions for $154,000 in ARPA funds dedicated by council for community-proposed projects, the committee granted funds to 11 community organizations, including the Elkins-Randolph County YMCA, the Randolph County Humane Society, the Elkins Farmers Market, and Meals on Wheels.
  • Municipal Properties Committee: Heard requests for changes to traffic patterns on Gorman Avenue (from Davis Medical Center, for patient and visitor safety) and the transfer of city-owned property to an adjacent property owner in an area of floodplain formerly belonging to the International Order of Odd Fellows; reviewed a draft of a request for qualifications (RFQ) for a streetscape design plan
  • Committee on Boards and Commissions (ad hoc): Formed to review city and state statues authorizing and regulating local boards and commissions to ensure consistency and compliance, the committee completed its work and was dissolved after April’s review of two final boards, the Board of Trustees of the Elkins-Randolph County Public Library and the Elkins Water Board.

Council Committee Diary: March 2022

Most council agenda items originate in one of council’s standing or ad hoc committees. You can learn more about council committees here and find meeting times and agendas here.

Following is a summary of committee work from the month of March 2022.

  • ARPA Advisory Committee: Recommended approval of requests to use ARPA funds for expenditures for the wastewater system, parks, and Davis Health System.
  • Finance Committee: Recommended increase in the FY 2022 paving budget, approval of various grant applications, and creation of a standalone fund to account for expenditures and revenues of the Elkins Fire Department.
  • Municipal Properties Committee: Discussed next steps after the termination of the EHLC lease on the Darden House.
  • Personnel Committee: Recommended approval of changes to the calculation of holiday pay for civil service police officers and firefighters, adoption of a longevity policy, and various changes to the compensation and classification plan. The committee also recommended reappointment of the city attorney to a one-year term.
  • Public Safety Committee: Recommended EPD enter into pilot program for evidence tracking technology at no cost to the city; considered grant applications.
  • Rules & Ordinances Committee: Did not meet this month.

Council Committee Diary: February 2022

Most council agenda items originate in one of council’s standing or ad hoc committees. You can learn more about council committees here and find meeting times and agendas here.

Following is a summary of committee work from the month of February 2022.

ARPA Advisory Committee: Committee work during February included revising previously authorized expenditures by the Elkins Water Board.

Finance Committee: Committee work during February included grant applications by the Elkins Fire Department, Kump Education Center, and Elkins Historic Landmarks Commission; equipment payoffs in various city departments; the cost of yard-waste recycling; the transfer of surplus police vehicles to another law enforcement agency; an HVAC system for the Treasurer’s Department; and the purchase of a server.

Municipal Properties Committee: Committee work during February included consideration of a proposal for the installation of an HVAC system for the Treasurer’s Department and ongoing monitoring of accessibility and other projects recently commenced at city hall. The committee also considered a request to transfer surplus EPD vehicles to another department and proposed grant applications by the Kump Education Center and the Elkins Historic Landmarks Commission.

Personnel Committee: Committee work during February included discussion of implementing a system of longevity pay, how to apportion an increase in the cost of PEIA health insurance, and supplemental pay for temporarily assigned duties.

Public Safety Committee: Committee work during February included consideration of a citizen suggestion concerning parking and traffic safety on South Davis Avenue.

Rules & Ordinances Committee: Committee work during February included consideration of rules for parking in alleys.

Council Committee Diary: December 2021

Last modified on January 7th, 2022 at 11:02 am

Most council agenda items originate in one of council’s standing or ad hoc committees. You can learn more about council committees here and find meeting times and agendas here.

Following is a summary of committee work from the month of December 2021. (Most committees did not meet during December.)

  • Finance Committee: At its December 6 meeting, the committee supported the police chief’s request to purchase a portable radar sign for $3,500. These signs lock to existing signposts and can be installed in minutes by one staff member. They measure and show the speed of approaching vehicles, and they also record detected speeds for trend analysis. The committee also supported an end-of-year stipend for general fund employees and recommended a salary range for the new operations manager of $50-65,000 a year.
  • Special Hiring Committee: At its December 1 meeting, this ad hoc committee charged with identifying the next operations manager finalized a new job description for the position and authorized staff to advertise it and begin accepting applications.
  • At December meetings, the Elkins Sanitary Board and the Elkins Water Board discussed compensation and staffing levels. These boards are not committees of council but rather standalone entities governing these two vital infrastructure systems.
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