City Hall News: Week of May 16, 2022

Meeting this week are the Elkins Sanitary Board, the Elkins Historic Landmarks Commission, and the Elkins Parks & Recreation Commission. Council meets Thursday, and the Darden Garden cleanup is Saturday.

This month’s regular meetings of the Municipal Properties Committee and the Rules & Ordinances Committee have been postponed. Municipal Properties will meet May 24 at 9 a.m. and Rules & Ordinances will meet May 25 at 9 a.m.

The Sanitary Board meets Monday at 2 p.m. New business items include a discussion of the end-of-warranty walkthrough of last year’s sewer/stormwater separation project, a proposal for a study of extending wastewater lines up North Randolph Avenue, and review of invoices.

The Historic Landmarks Commission meets Tuesday at 4 p.m. in the Darden House (next door to city hall). There are no new business items; old business items include updates on stained glass repair, historic plaques, rack cards and other promotional items, and the commission’s website.

The Parks & Recreation Commission meets Wednesday at 5 p.m. at the Phil Gainer Community Center.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include acknowledgement of the end of the probationary periods for two EPD officers, consideration of applicants for appointment to vacancies on the Elkins Water Board and the Board of Trustees of the Elkins-Randolph County Public Library System, and discussion of an opportunity to apply for a grant to fund programs and activities addressing issues related to substance use disorder in this area.

Elkins Friends of Trees and the Elkins Tree Board are holding their annual Darden Gardens clean-up event on Saturday at 10 a.m. at the Darden House. Attendees should bring gloves and gardening tools if possible, but some will be available at the event. Refreshments will also be provided.

To avoid penalty, utility bills and in-city Fire & Rescue Service Fee payments are due to the Treasurer’s Department by Thursday.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of May 9, 2022

Meeting next week are the Elkins Water Board and council’s Public Safety Committee and Personnel Committee. City hall is closed Tuesday for the West Virginia Primary Election, but trash will be collected on the usual schedule.

The Public Safety Committee meets Monday at 10 a.m. The committee will review two proposed grant applications, one to the U.S. DOJ’s Comprehensive Opioid, Stimulant, and Substance Abuse Program and one to the U.S. DOT’s Smart City Challenge.

The Personnel Committee meets Thursday at 12 p.m. There are two new business items, a reclassification request for an Operations Department employee and a review of services provided by AlignHR, the city’s human resources contractor.

The Elkins Water Board holds a special meeting Thursday at 3 p.m. Agenda items include the FY 2023 Water Fund budget, planning for maintenance and replacement of the water treatment plant’s membrane filters, a proposed contract for IT services at the water treatment plant with Dewaine Corley (C-Com), and a water/wastewater needs assessment.

Don’t miss important city notifications, such as emergency advisories, water outages and boil water notices, and other urgent information. Sign up online here: https://cityofelkinswv.com/emergency-text-notifications.

Help protect the Tygart River, the source of the city’s drinking water. If you see something, say something. Please call 911 to report oily sheens or other signs of contamination in the river, illegal dumping down storm drains or into waterways, or suspicious activity near city infrastructure facilities.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of May 2, 2022

Meeting next week are council’s Finance Committee and the Elkins Tree Board. Council meets Thursday. Overdue utility accounts must be brought up to date before Wednesday to avoid shutoff.

The Finance Committee meets Monday at 10 a.m. Agenda items include proposed FY 2023 budgets for the Elkins Fire Department (now being accounted for outside of the city’s General Fund), the Landfill Fund, and the Sanitation Fund. The committee will also review requested budget revisions; consider how best to fund needed repairs to the city-owned Seneca Mall Parking Lot and a project to build a pavilion at the Kump Education Center; and evaluate the proposed purchase of a new sanitation truck. Finally, the committee will also compare bids received for the city’s FY 2023 property and general liability insurance.

Meeting Tuesday at 5:30 p.m. in the Darden House, the Tree Board will discuss summer maintenance and watering at the city’s tree nursery and make plans for the United Way Day of Action (June 21). Old business items include tree tags at Glendale Park and prioritization of funds remaining in the FY 2022 budget.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current agenda items include final reading of an ordinance regulating parking in alleys, the appointment of Sam Severino to the Elkins Parks & Recreation Commission, an RFQ for streetscape conceptual design, and the consideration of an opioid agreement proposed by W. Va. Attorney General Patrick Morrissey.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of April 25, 2022

The only meeting scheduled for this week is that of council’s ad hoc Committee on Boards and Commissions. There will be Arbor Day observances on Friday and an Earth Day Celebration on Saturday.

The Committee on Boards and Commissions meets Wednesday at 9 a.m. This committee was formed to review city and state statutes establishing and regulating all city boards and commissions, as well as external boards and commissions to which the Elkins council has appointment authority. After this week’s review of the Elkins Water Board and the Board of Trustees of the Elkins-Randolph County Public Library, the committee will have concluded its work and will be dissolved.

The Elkins Tree Board will commemorate Arbor Day at 2 p.m. on Friday at Glendale Park, near the Pollinator Alley area. At 5 p.m., a tree will be planted at Bluegrass Park by members of the Emma Scott Garden Club.

There will be an Earth Day Celebration at Elkins City Park on Saturday, 12-2 p.m. The event will feature crafting and other activities for children, informational displays, and interactive games. All events are free and will take place rain or shine.

First quarter business and occupation (B&O) tax returns are due by the end of the month.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of April 18, 2022

Meeting this week are council’s Municipal Properties Committee, the Elkins Sanitary Board, the Elkins Historic Landmarks Commission, and the Elkins Parks and Recreation Commission. Council’s regular third Thursday meeting has been moved to Tuesday at 7 p.m., and volunteers are needed to help with tree planting in City Park on Friday, in observance of Earth Day.

The Sanitary Board meets Monday at 2 p.m. Agenda items include replacement of the 2010 F550 service truck and approval to purchase a spare pump for the Steward Avenue lift station.

Council meets Tuesday at 7 p.m. Business items on the final agenda include personnel actions, a memorandum of understanding with area law enforcement agencies concerning mutual aid, the latest recommendations from council’s ad hoc ARPA Advisory Committee, and the first of two readings of an ordinance that would regulate parking in downtown alleys.

The Historic Landmarks Commission meets Tuesday at 4 p.m. in the Darden House (next door to city hall). Agenda items include CLG report discussion, review of state and city laws establishing the commission, consideration of the possibility of establishing a new meeting place for the commission, and an update on a vacancy on the commission.

On Wednesday at 9 a.m., the Municipal Properties Committee meets to plan an RFP for streetscape design, discuss the disposition of a piece of city-owned floodplain adjacent to a section of the former International Order of Odd Fellows property, and consider a request from Davis Medical Center for possible changes to traffic patterns on Gorman Avenue.

The Parks and Recreation Commission meets Wednesday at 5 p.m. Agenda items include planning the use of a recent bequest for City Park, paving estimates, the pay rate for seasonal staff, and the Seneca Soccer U10 practice field.

Friday is Earth Day. The Elkins Tree Board, Elkins Friends of Trees, and Elkins Parks and Recreation Commission will offer a volunteer opportunity from 11 a.m. until 1 p.m. in Elkins City Park. Volunteers are needed to assist with the planting of 30 trees, along with other park maintenance and beautification projects. Volunteers should bring their own gardening tools if possible, but some will be provided.

To avoid penalties, utility bills and in-city Fire & Rescue Service Fees must be paid by Tuesday. First quarter business and occupation (B&O) tax returns are due by the end of the month.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of April 11, 2022

Meeting this week are council’s Public Safety Committee, Rules & Ordinances Committee, and ad hoc ARPA Advisory Committee.

Public Safety meets Monday at 10 a.m. In addition to hearing reports from the city’s public safety officials, the committee will consider a request from EFD to apply for a Leary Firefighters Foundation grant and hear about an LEA Mutual Aid Agreement.

The Rules & Ordinances Committee meets Wednesday at 9 a.m. to continue discussion of the need for regulation of parking in alleys.

Meeting Wednesday at 2 p.m., the ARPA Advisory Committee will consider community-submitted proposals for use of ARPA funds. More about City of Elkins ARPA funds, including expenditures to date: www.cityofelkinswv.com/arpa-funds.

This month’s regular meeting of the Personnel Committee, which usually meets on second Thursdays, has been cancelled.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of April 4, 2022

Meeting this week are council’s Finance Committee and the Elkins Tree Board. Council meets Thursday.

The Finance Committee meets Monday at 10 a.m. to review requested FY 2022 budget revisions and grant opportunities for the Elkins Fire Department.

The Tree Board meets Tuesday at 5:30 p.m. Agenda items include planning for a project at Bluegrass Park, discussion of budget priorities for the remainder of the current fiscal year, budget planning for the next fiscal year, and purchase of t-shirts for volunteer events.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current agenda items include changes to personnel policies and the compensation and classification plan, the reappointment of the city attorney to a one-year term, Davis Health System’s request for an endorsement letter in support of its application for a special ABCA permit, and consideration of spending recommendations from the ARPA Advisory Committee. There will also be a presentation from Chris Lee, the manager of the Phil Gainer Community Center.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of March 28, 2022

Meeting this week are the Elkins Historic Landmarks Commission and council’s Municipal Properties Committee and ad hoc ARPA Advisory Committee.

Street Department personnel will be trimming trees overhanging the public right-of-way on multiple city streets starting Monday at 7 a.m., weather permitting. These streets are scheduled for paving work in April. The purpose of the tree trimming is to remove branches that might otherwise become caught on heavy paving equipment and be snapped or torn loose from the tree, causing damage.

The Historic Landmarks Commission meets Monday at 4 p.m. to elect officers. The commission will also discuss the memorandum of understanding with the City of Elkins and a Randolph County Development Authority project.

The ARPA Advisory Committee meets Tuesday at 10 a.m. On the agenda are funding requests from the Street Department and the Elkins Water Board. Also on the agenda is a request for funds for the design phase of the riverfront development project.

On Wednesday at 9 a.m., the Municipal Properties Committee meets to discuss Darden House issues, including rentals and repairs.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of March 21, 2022

Meeting this week are the Elkins Sanitary Board, the Elkins Water Board, and the Elkins Common Council. Utility bills are due Monday.

The Sanitary Board meets Monday at 2 p.m., its new regular meeting time on third Mondays. On its agenda are an amendment to the engineering agreement, proposal for updating the long-term control plan for combined sewer overflows, a discussion of drainage and sewage issues on Sylvester Drive, and a proposal from Griffith and Associates for accounting and consulting services.

On Tuesday at 9 a.m., council meets in special session to consider the proposed FY 2023 budget.

On Tuesday at 4 p.m., the Water Board meets to discuss using ARPA funds for a new computerized control system for the water treatment plant, hear an update on adoption of the city personnel policy, review invoices, and consider a proposal from Griffith and Associates for accounting and consulting services.

To avoid penalties, utility bills and in-city Fire & Rescue Service Fee payments are due Monday.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of March 14, 2022

Meeting this week are council’s Public Safety Committee, Finance Committee, and Personnel Committee, as well as the Elkins Historic Landmarks Commission and the Elkins Parks and Recreation Commission. Council meets Thursday.

The Public Safety Committee meets Monday at 10 a.m. On the agenda are a contract between the police department and GovTech, an application for a U.S. Department of Homeland Security grant, and an application for an RCDI grant.

The Finance Committee meets Monday at 1 p.m. The committee will continue work on the FY 2023 budget and consider recommendations from the Public Safety Committee concerning the DHS and RCDI grant applications. Also on the agenda are an application for an ARC Power Planning grant and the proposed creation of a fund for the fire department.

The Historic Landmarks Commission meets Tuesday at 4 p.m. in the Darden House (next to city hall). On the agenda are a letter of support for a Kump Education Center grant application, a Davis & Elkins College intern, and discussion of budget revision and other steps after the non-renewal of the commission’s lease on the Darden House.

The Personnel Committee meets in special session Wednesday at 9 a.m., after lack of a quorum forced postponement of last week’s regular meeting. On the agenda are holiday pay, longevity pay, and proposed changes to the compensation and classification plan. The committee will also consider reappointment of the city attorney to another one-year term and filling the position of supervisor of the sanitation department after the upcoming retirement of the current incumbent.

The Parks and Recreation Commission meets Wednesday at 5 p.m. at the Phil Gainer Community Center. Agenda items include bleachers for the Elkins Babe Ruth League field, an upcoming vacancy on the commission, and the Phil Gainer Community Center kitchen rate.

Council meets Thursday at 7 p.m. This meeting’s agenda may be adjusted through Tuesday. Currently on the agenda are consideration of Finance Committee recommendations concerning the above grant applications and the final reading of an ordinance annexing the portion of the former International Order of Odd Fellows property recently purchased by the Randolph County Development Authority. Council will also consider the reappointment of Charles Preusch to the Elkins Water Board.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

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